The event operating system for ministry.

Eventz has two levels. The home page shows all your adult events at once. Clicking an event opens that event's tool — a row of tools across the top, one for each job.

The all-events home

• Pick events — tap event tiles (or a whole ministry) to add or remove them from the combined view. Deselected tiles dim.
• Combined scoreboard — attendances, attendance rate, guests, guests now attending, unique people, and returning attenders across everything you've selected.
• Demographics & journey — age and life-stage mix, church vs. guest, and how many people came to 1, 2, or 3+ events.

Every event's tools

Across the top of any event you'll see the tools. You don't have to use all of them — reach for the one that matches what you're doing right now. Upcoming events open on Forecast; events that have happened open on Scoreboard.

Eventz reads a coded sheet — a stable anonymous ID and a demographic code for each person, with names, contact info and birthdates removed. The coding happens on your own device — nothing is uploaded to build it — so the app never touches a phone number or email.

1. Export your raw registration list from your platform (Formstack, a Google Form, your ChMS — anything). It stays on your computer.
2. Run it through the Coder. It opens right in your browser and works offline. Paste or upload the raw export; it auto-detects columns, builds a stable anonymous ID plus the demographic code, and drops names, contact info and birthdates. Open the Coder →
3. Load it in. On the event's Register tool, use ↻ Load latest registrations and paste the coded rows. The scoreboard, forecast, and day-of tools all update instantly.

Your headline numbers and who was in the room. This is the tool to screen-share in a staff meeting.

What you'll see

• KPIs — Registered, Attended, No-shows, Guests, Guests now attending, Invited, and Came-on-their-own.
• Guests now attending — of the people who came as guests, how many have since shown up at a later event as a church attender. Your assimilation number.
• How registrations built — a curve of cumulative sign-ups with your marketing pushes marked, so you can see what actually moved the needle.
• Demographics — age and life-stage bars, computed only over people who gave that info (so events that didn't ask don't skew the mix). Church-vs-guest and invited splits sit beside them.
• Breakout sign-ups — if the event offers breakouts, a count per option for room sizing.

For an upcoming event this is the default tool. It answers: how many should we expect, and what should we send when?

Projected attendance

1. Type how many have registered so far (and days out — it fills itself from the date).
2. Eventz projects the final turnout from your baseline pace and shows a likely range, plus whether you're ahead of or behind the typical curve.

Recommended promo plan

Eventz borrows the cadence from your most recent same-type event and lays out a dated plan — check each push off as you send it. It follows your rules automatically:

Everyone who signed up, searchable and filterable. This is also where you load new data and fix the little things.

• Search & filter — by name, or by All / Guests / Invited / Scholarship / Walk-ups.
• Add a walk-up — someone who showed without registering; a code is optional but powers their demographics.
• Nickname — if someone goes by a name that isn't their legal first name, type it here and it prints on their name tag instead.
• Transfer — a spot changes hands? Click Transfer, type the new person's name (and code), Save. The row re-labels as transferred.
• Cancel / Restore — pulls someone out of the counts (with a refund reflected in Finances) without deleting them.
• Journey — a ↗ N more chip shows every other event that person has attended. Tap to expand.

Two ways to run the tool — pick whichever is faster for your crowd.

• Tap to check in — search a name, tap to mark them present. Good for smaller events or a self-serve kiosk.
• Enter no-shows only — for a big room, don't check 400 people in. Tap only the handful who didn't come, press the button, and everyone else is checked in at once.

For multi-week studies, check-in works week by week — see Multi-week studies.

Table assignments

Set how many tables and seats each, hit Auto-assign, and reassign anyone by searching their name. Over-full tables flag in red.

Breakout rosters

Tell each tag which breakouts a person is in — paste a sheet of First, Last, Breakout (or Code, Breakout). It prints in the reserved bottom-left of their name tag. See Breakouts for the full picture.

Name tags

Print-ready for Avery 5395 (8 per sheet). A live preview shows exactly how one tag looks so you can design against it.

1. Choose the batch — All, a position range, or "registered before" a date/time (pre-print everyone in early, then just the stragglers).
2. Style it — text size (Small / Medium / Large) and name placement (centered / upper / lower). The first name / nickname prints bold, the last name in normal weight.
3. Add your design — upload a full JPG/PNG that prints behind every name, and/or a small logo in a corner.
4. Print — opens a full-size preview of every sheet, ready to send to your printer.

People who pay extra fund spots for people who can't. Eventz keeps both sides honest.

• Pool contributed and how many funded spots that buys at the ticket price.
• Grant a spot to a recipient — the pool goes down, and they're added to the register as a scholarship attendee.
• Givers over time — the giving list shows a N× giver tag for anyone who's funded spots at multiple events.

Money in, minus what it cost, updated as you type.

• Collected — fees, extra donations, and scholarship funding, straight from registration.
• Costs — enter fixed costs (venue, speaker, production) and per-attendee costs (food, materials). Enter them by hand or upload an expense sheet.
• The bottom line — net, cost per head, and the break-even headcount, with your organizational contribution factored in.

• Build the roster — add volunteers with their role; the app remembers how many events each has served.
• Background checks — turn the check field on for events that need it (students), off for those that don't.
• Follow-up team — flag which volunteers or staff should appear in the Follow-up assignment dropdown.

The most important tool and the easiest to skip. Eventz builds the queues for you.

• Auto queues — guests to reach out to, no-shows to check on, and more, sorted so nobody falls through.
• Assign & choose the touch — pick the team member and the follow-up type: phone call, email, text, or thank-you card. Check people off as they're reached.
• Hand out the assignments — click 📤 Copy / email assignments and Eventz builds each teammate's worklist (grouped by touch type) ready to paste into your group chat, or opens a pre-filled email. Everyone knows exactly who to reach and how.

For events with sessions people choose (say breakouts A–D, pick two), Eventz shows and edits those choices everywhere they matter.

• Register — each person's choices show as a chip.
• Check-in — tap A / B / C / D buttons on a person's row to change their breakouts on the spot, day-of.
• Name tags — a person's breakouts print in the bottom-left, and update when you change them.
• Scoreboard — a sign-up count per breakout, for room sizing.

A study that runs several weeks is one event — one registration list, one set of demographics — with attendance tracked week by week.

1. On Check-in, you start on Week 1 with everyone counted present.
2. Tap anyone who didn't show that week — the rest stay present.
3. Each session, click ＋ Add week and mark that week's no-shows.

A Weekly attendance card tracks present-count per session, and every person's row shows "came X of N weeks." Multi-week studies switch this on automatically.

This is the heart of the product. The shareable tool holds names and a demographic code — and nothing else. No phone, no email, no birthdate. Age is derived from a birth year only.

That means you can put a ministry leader in front of the whole scoreboard, hand a report to a volunteer, or white-label the app for another church — and there's simply no private contact data to leak. Full contact lives only on the admin clean-up desk, for the org that owns it.

When Eventz is hosted for your organization, your team reaches it at a private web address and each person signs in with their own username and password. No shared password on a sticky note — you can add someone, reset a password, or turn off access for one person, without touching anyone else.

Three roles decide what each person sees

• Admin — full access to every tool and every event. That's you and your core team.
• Leader — lands straight on the Scoreboard to read the numbers, without the day-of controls.
• Check-in — lands straight on the Check-in tool, ready for a volunteer at the table. Pair it with the tablet kiosk mode for the lobby.

A leader or volunteer can always click open full view if you want to give them the run of the app for a moment. A small badge in the corner shows who's signed in, with a Log out link; sessions expire on their own after a while.

Type a question or a keyword — the list filters as you go.

Much of the original wish-list is now live (✓). Here's what shipped, and what's still ahead: